What is the difference between using Archive in New Outlook and simply putting things in a folder?

'Making a business presentation in front of an audience'，要有自信 #生活技巧# #职场沟通技巧# #商务英语#

Dear MalthouseMark

Welcome to Microsoft Community.

I understand your frustration with the changes in the new Outlook. Let's break down the differences between using the Archive feature and traditional folders, and the impact on long-term email storage.

Archive vs. Folders

Archive:

Purpose: The Archive feature is designed to quickly move emails out of your inbox and store them in a designated Archive folder with a single action (e.g., pressing the Backspace key).

Ease of use: It's a convenient way to keep your inbox tidy without having to manually sort emails into specific folders.

Searchability: Archived emails remain searchable and accessible in the Archive folder.

Storage: Emails in the Archive folder are stored in the cloud, which means they count toward your hosting quota but can be accessed from any device.

But it is important to note that the archive folder is just a special folder and is no different from a normal folder in other aspects.

Folders:

Purpose: Folders allow you to organize emails into specific categories or projects, making it easier to find related emails later.

Customization: You can create as many folders and subfolders as needed to suit your organizational preferences.

Manual sorting: It takes more effort to drag and drop emails into the appropriate folders.

Searchability: Emails in folders are also searchable, but organization makes it easier to find specific emails based on the folder structure.

Long-term email storage

Classic Outlook (PST files):

Local storage: Emails are stored in PST files on the local computer and can be moved or backed up as needed.

Accessibility: Unless manually transferred to another device, they can only be accessed from the device where the PST files are stored.

Storage limitations: PST files can become large and cumbersome to manage.

As for the best way to store emails long-term, I have to admit that storing emails locally in PST would be a better idea. Although the new Outlook does not currently support importing PST files, this feature will be supported in the future. You can refer to the picture and URL below:

Microsoft 365 Roadmap | Microsoft 365

I hope this helps clarify the differences and guide you to the best way to manage emails in the new version of Outlook. If you have other questions or need further help, please feel free to ask!

Kind Regards,

Hardyjoe.J|Microsoft Community Support Specialist

网址：What is the difference between using Archive in New Outlook and simply putting things in a folder? https://klqsh.com/news/view/150468

相关内容

Get Help with File Explorer in Windows 11
22 Picks for the Best Pizza in Brooklyn from a Local
25 Things To Do in Seattle in 2025
How to sign in to a Microsoft account
How to Use File Explorer in Windows 11: A Comprehensive Guide
Pizza Cornicione – What It Is and How to Make It
What Is Pizza Cornicione?
Where does LL parser belong in the top
Spin the Wheel – Free and easy
How to Install a VPN on Kindle Fire

随便看看